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Content Overview

Embarking on the journey of amending a basic business application in Hawaii involves a crucial step: filling out the Form BB-1X. Created for businesses that need to add additional licenses, permits, or registrations not initially applied for, this 2014 revision underscores the inclusivity of Hawaii's tax structure by recognizing both spouses and civil union partners. A meticulous compilation of essential business details—including, but not limited to, taxpayer identification, the nature and start date of the business, and contact information—is required. Furthermore, this form demands the precise identification of the new licenses or registrations needed, ranging from General Excise/Use to Liquor, and from Employer’s Withholding to Rental Motor Vehicle, among others. A notable aspect of this process is the requirement to attach the necessary fee payments and supplementary forms, specifically Forms VP-1 and/or VP-2, which support the various application fees applicable to the business's operations. Each category, from cigarettes and tobacco to liquid fuel, spells out a specific fee, underpinning the state's effort to cater to diverse business needs. Additionally, the form allows for declaring the anticipated start dates for various activities within Hawaii, thus providing a comprehensive framework for businesses to align their operations with state regulations. This attention to detail ensures that any amendments to the business application are thoroughly documented and processed efficiently by the Hawaii Department of Taxation. Hence, the Form BB-1X stands as a testament to Hawaii's robust framework for supporting business growth and adaptation, by making the procedure to update business licenses straightforward and inclusive.

Document Example

FORM BB-1X

 

(Rev. 2014)

STATE OF HAWAII

 

 

BASIC BUSINESS

 

AMENDED APPLICATION

 

(NOTE: Reference to “Spouse” also means “Civil Union Partner”.)

This Space For Office Use Only

06

U.I. No.

• ATTACH CHECK OR MONEY ORDER AND FORMS VP-1 and/or VP-2 HERE •

IMPORTANT: File this form ONLY to ADD a license/permit/registration not applied for on your Form BB-1 already filed.

TYPE OR PRINT LEGIBLY

(Mail the completed amended application to the Hawaii Department of Taxation. See back for address.)

 

 

 

 

 

 

 

 

 

 

1.

ADD to application

General Excise/Use (GE/Use)

Transient Accommodations (TA) Cigarette and Tobacco

Retail Tobacco Permit

 

 

Employer’s Withholding (WH)

Liquid Fuel Distributor

 

Liquid Fuel Retail Dealer

Liquor

 

 

Unemployment Insurance (UI)

Rental Motor Vehicle, Tour Vehicle, and Car-Sharing Vehicle (RVST)

2.

Hawaii Tax I.D. No.

 

 

 

 

3.

Taxpayer’s/Employer’s Name

 

 

 

 

 

W___ ___ ___ ___ ___ ___ ___ ___ – ___ ___

 

 

 

 

 

 

 

 

4.

Taxpayer’s Social Security Number

 

5. Spouse’s Social Security Number

 

6.

Federal Employer I.D. Number (FEIN)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7.

Mailing address

 

C/O

 

 

 

Street address or P.O. Box

 

City

State

Postal/Zip Code + 4

 

 

 

 

 

 

 

 

 

 

 

8.

Physical location of business in Hawaii

Street address

 

 

 

City

State

Postal/Zip Code + 4

9.If no physical business location in Hawaii, provide the name, address, and telephone number of the individual performing services in Hawaii

10. NAICS and business activity (SEE FORM BB-1, LINE 11 INSTRUCTIONS)

11.

Date Business Began in Hawaii

12.

Contact Phone Number

 

 

 

/

/

 

(

)

 

 

 

 

 

 

 

13. (a)

Did you acquire an existing business?  Yes  No

14.

No. of establishments or branches in Hawaii

15.

Date employment began in Hawaii

(b)

If yes, was all or part of the business acquired?

 

 

 

 

 

/

/

(c)

When was it acquired? ____________________ (MM/DD/YYYY)

16.

No. of employees on date employment began

17.

Date first wages paid in Hawaii?

(d) Previous owner’s/business’ name, dba, address, Hawaii Tax I.D. No.,

 

 

 

 

 

/

/

 

and UI Account No. (If you answered “No” to (a) enter N/A)

18.

If no employees, when do you anticipate hiring employees?

 

 

 

 

 

 

 

/

/

 

 

 

 

19.License/Registration Fee, enter the appropriate information/fee based on what registration was checked on line 1, also enter the date the activity began in Hawaii:

a. General Excise/Use (See Instructions for Form BB-1, lines 1, 32, 33 and 34)

Enter appropriate fee

$

b. Transient Accommodations, enter begin date ___ ___ / ___ ___ / ___ ___

 

 

 

Check only one $5.00 (1-5 units) OR $15.00 (6 or more units)

Enter appropriate fee

 

c. Employer’s Withholding

No fee required

-0-

d. Unemployment Insurance

No fee required

-0-

e. Rental Motor Vehicle, Tour Vehicle, and Car-Sharing Vehicle, enter begin date

___ ___ / ___ ___ / ___ ___

..........Enter $20.00

 

f.Total Form VP-1 Amount Due. (Add items a thru e) Enter the amount here and on the “Amount of Payment” line of Form VP-1,

Tax Payment Voucher. Attach Form VP-1 to this form

 

$

g. Cigarette and Tobacco, ___ ___ / ___ ___ / ___ ___. Check only one Dealer

Wholesaler

 

 

Enter $2.50

 

h.Retail Tobacco Permit, be sure to complete line 25 ___ ___ / ___ ___ / ___ ___. Enter ____ (the number of retail locations) x $20.00

i. Liquid Fuel Distributor, ___ ___ / ___ ___ / ___ ___. Check all that apply regarding what you intend to do with of any liquid fuel

 

which will be sold or used within the State. Produce Refine Manufacture Compound

.......No fee required

-0-

Do you intend to import or cause to be imported into the State any liquid fuel and to sell the same therein?

Yes

No

 

Do you intend to import or cause to be imported into the State any liquid fuel for your own use?

Yes

No

 

Do you intend to acquire liquid fuel from a licensed distributor as a wholesaler and to sell or use the same?

Yes

No

 

j. Liquid Fuel Retail Dealer, be sure to complete line 26

___ ___ / ___ ___ / ___ ___

Enter $5.00

k. Liquor, enter County Liquor License No.

 

 

, effective ___ ___ / ___ ___ / ___ ___

 

Check

Manufacturer

Wholesaler

..................................................................................................

Enter $2.50

l.Total Form VP-2 Amount Due. (Add items g thru k) Enter this amount here and on the “Amount of Payment” line for Form VP-2,

Miscellaneous Fee Payment Voucher. Attach Form VP-2 to this form

 

$

 

TOTAL AMOUNT DUE (Add items f and l) Attach a check or money order made payable in U.S. dollars drawn on any

 

 

 

 

 

 

 

 

 

$

 

U.S. Bank to “HAWAII STATE TAX COLLECTOR”

 

CERTIFICATION: The statements contained herein are hereby certified to be correct to the best of the knowledge

Continue on back of this page.

 

 

 

 

and belief of the undersigned who is duly authorized to sign this amended application.

 

 

 

 

Signature of Owner, Partner or Member, Officer, or Agent

Print Name

 

 

 

 

Title

 

 

 

Date

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DO NOT WRITE IN THIS SPACE

 

 

 

 

 

 

 

 

 

 

UC-1 Prepared by

 

Date

 

 

MIFS

 

 

Industry Code

 

DCD No.

 

 

Office Code

 

 

Contributor Type

 

 

UC-1 Rec’d

 

 

Exempt

 

Exemption

 

 

Status Code

 

 

Status Date

 

 

Follow-Up

 

 

Approved By

Registrar

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Business Type

 

 

Liable Date

 

 

Wage Rec Type

 

 

Other Remarks

 

 

 

 

 

 

FORM BB-1X 06

FORM BB-1X

(REV. 2014)

Page 2

 

20.Filing period for:

(a)

General Excise/Use Tax

Monthly

Quarterly

Semiannually

(b)

Transient Accommodations Tax

Monthly

Quarterly

Semiannually

(c)

Rental Motor Vehicle, Tour Vehicle, and Car-Sharing Vehicle Surcharge Tax

Monthly

Quarterly

Semiannually

For items (a), (b), and (c):

Check monthly if you expect to pay more than $4,000 a year of taxes in the respective taxes;

 

Check quarterly if you expect to pay $4,000 or less a year in the respective taxes; or

 

Check semiannually if you expect to pay $2,000 or less a year in the respective taxes.

(d) Employer’s Withholding Tax

Monthly

Quarterly

Check monthly if you expect to pay more than $5,000 a year in withholding taxes; or

Check quarterly if you expect to pay $5,000 or less a year in withholding taxes

(e)

Unemployment Insurance Contributions

...............................Monthly

Quarterly (This must be filed on a quarterly basis)

(f)

Liquor Tax

(This must be filed on a monthly basis)

(g)

Cigarette and Tobacco Taxes

Monthly

(This must be filed on a monthly basis)

(h)

Liquid Fuel Taxes

Monthly

(This must be filed on a monthly basis)

21.Accounting period, check only one Calendar Year (The 12-month period from January 1 to December 31.)

Fiscal Year ending ___ ___ / ___ ___ (A 12-month period ending the last day of any month other than December.)

22.Accounting method, check only one Cash (Report income in the period when it was actually or constructively received.)

Accrual (Report income when you earn it, whether or not you actually receive it.)

23. Do you qualify for a disability exemption? Yes

No

If yes, Form N-172 must be completed and submitted before the $2,000

exemption of gross income of any blind, deaf, or totally disabled person and rate of ½ of 1% on the remaining gross income can be allowed.

24.(a) List by island the address(es) of your rental real property (e.g., land, building, apartments, condominiums, or hotels or other transient lodging).

(b)List by island the address(es) of your rental motor vehicle, tour vehicle, and/or car-sharing vehicle business locations.

(c)If a transient accommodation (TA) or a rental motor vehicle, tour vehicle, or car-sharing vehicle (RVST) business location, place a check mark in the appropriate column on the right.

 

(d) Attach a separate sheet of paper for additional listings.

 

Check

Check

 

 

Address

Island

if TA

if RVST

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

25.For the Retail Tobacco Permit, list separately each retail location you own, operate, or control, and for retail locations that are vehicles, include the Vehicle Identification Number (VIN) of

each vehicle (Attach a separate sheet of paper if more space is required). Have you ever been cited for either a tobacco and/or liquor violation? Yes No

 

Name

Street Address

Vehicle Identification No. (VIN)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

26.For the Liquid Fuel Retail Dealer’s Permit, list separately each branch or place of business (Attach a separate sheet of paper if more space is required).

Street Address

Island

 

 

 

 

27.Name of Parent Corporation

28.Parent Corporation’s FEIN

29.Parent Corporation’s Mailing Address

MAILING ADDRESSES & TELEPHONE NUMBERS

Hawaii Department of Taxation

P.O. Box 1425

Honolulu, HI

96806-1425

Telephone:

(808) 587-4242

Toll Free:

1-800-222-3229

 

 

 

Department of Labor and Industrial Relations

 

 

 

 

Unemployment Insurance Division

 

OAHU & MAINLAND

MAUI

 

HAWAII

KAUAI

830 Punchbowl St., #437

54 S. High St., #201

1990 Kinoole St., #101

3100 Kuhio Hwy C12

Honolulu, HI

96813

Wailuku, HI

96793

Hilo, HI 96720

Lihue, HI 96766

Telephone:

(808) 586-8913

Telephone:

(808) 984-8410

Telephone: (808) 974-4086

Telephone: (808) 274-3025

 

(808) 586-8914

 

 

 

 

FORM BB-1X

DO NOT WRITE IN THIS SPACE

Type

Number

Date Issued

Effective FYE

 

 

 

 

Liquor Tax Permit

 

 

 

Cigarette Tax and Tobacco Tax License

 

 

 

Liquid Fuel Distributor’s License

 

 

 

Liquid Fuel Retail Dealer’s Permit

 

 

 

 

 

 

 
▼ PDF Form

Document Characteristics

Fact Name Description
Form Purpose This form is used to amend a previously filed Basic Business Application (Form BB-1) to add licenses, permits, or registrations not applied for originally.
Application Types Included Includes applications for General Excise/Use, Transient Accommodations, Cigarette and Tobacco, Retail Tobacco Permit, Employer’s Withholding, Liquid Fuel Distributor, Liquid Fuel Retail Dealer, Liquor, Unemployment Insurance, and Rental Motor Vehicle, Tour Vehicle, and Car-Sharing Vehicle licenses or permits.
Fees Vary by License/Permit License/Registration fees vary depending on the type of license/permit being applied for or amended.
Submission Address The completed form along with any applicable fees and Forms VP-1 and/or VP-2 are mailed to the Hawaii Department of Taxation.
Filing Periods Different licenses/registrations have different filing periods such as monthly, quarterly, or semiannually, depending on expected tax payments.
Accounting Options Applicants can choose between the Cash and Accrual accounting methods for reporting income.
Disability Exemption Applicants qualifying for a disability exemption must complete and submit Form N-172 for possible gross income exemption and reduced tax rates.
Reporting Multiple Locations For Retail Tobacco Permits and Liquid Fuel Retail Dealer’s Permits, each business location or branch must be listed separately.
Governing Law The form is governed by Hawaii state law as it relates to business licenses, permits, and registrations.

Guidelines on Utilizing Hawaii Tax Bb1X

When a business in Hawaii determines the need to add a license, permit, or registration that wasn't initially applied for, utilizing the Hawaii Tax BB-1X form becomes essential. The completion process involves clear and detailed inputs across the specified sections, ensuring that the Hawaii Department of Taxation receives accurate amendments. Attention to detail and thorough review before submission is crucial in preventing processing delays.

Steps to Fill Out the Hawaii Tax BB-1X Form:

  1. Indicate by checking the appropriate box which license/permit/registration you are adding to the application from the options provided (General Excise/Use, Transient Accommodations, etc.).
  2. Enter the Hawaii Tax I.D. No. associated with the business.
  3. Provide the Taxpayer’s/Employer’s Name in the designated space.
  4. Input the Taxpayer’s Social Security Number.
  5. If applicable, fill in the Spouse’s Social Security Number.
  6. Enter the Federal Employer I.D. Number (FEIN) of the business.
  7. Write the full Mailing Address, including Street address or P.O. Box, City, State, and Postal/Zip Code + 4.
  8. State the Physical Location of the business in Hawaii if there is one; include Street address, City, State, and Postal/Zip Code + 4.
  9. If there is no physical business location in Hawaii, provide the name, address, and telephone number of the individual performing services in Hawaii.
  10. Specify the NAICS and business activity as per instructions on the original BB-1 form.
  11. Enter the Date Business Began in Hawaii.
  12. Provide a Contact Phone Number.
  13. Answer questions about acquiring an existing business by checking yes or no and providing additional information if applicable.
  14. Indicate the Number of establishments or branches in Hawaii.
  15. Fill in the Date employment began in Hawaii and other details regarding employment.
  16. Enter information regarding License/Registration Fee for the specific registration(s) being added along with the date the activity began in Hawaii. This includes sections for General Excise/Use, Transient Accommodations, etc., as detailed on the form.
  17. Total the Form VP-1 and Form VP-2 Amount Due, if applicable, and attach payments.
  18. In the Certification section at the end of the form, the business owner, partner, officer, or agent should sign and date the form, verifying that the information provided is accurate.

After carefully completing and reviewing the form for accuracy, attach any necessary checks or money orders along with Forms VP-1 and/or VP-2 if required, and mail the completed amended application to the address provided on the form by the Hawaii Department of Taxation. It's advisable to retain a copy of the submitted documents for your records. Timely and accurate submission will facilitate a smoother process in obtaining or amending the necessary business licenses or permits.

Understanding Hawaii Tax Bb1X

  1. What is the purpose of the Hawaii Tax Form BB-1X?

    The Hawaii Tax Form BB-1X is designed for businesses to amend their basic business application. This form allows a business to add licenses, permits, or registrations that were not applied for previously on the original Form BB-1 filing. This is essential for businesses that are expanding or changing their operations and require additional documentation for legal compliance.

  2. When should Form BB-1X be filed?

    Form BB-1X should be filed whenever a business needs to add additional licenses, permits, or registrations to their original Form BB-1. There is no specific deadline for submitting the BB-1X form, as it is contingent upon the needs of the business and when changes in operations or expansions occur.

  3. Where should the completed Form BB-1X be mailed?

    Completed Form BB-1X should be mailed to the Hawaii Department of Taxation. The address for mailing is provided on the form itself: P.O. Box 1425, Honolulu, HI 96806-1425. This ensures that the form is processed by the correct department for the amendments needed.

  4. What fees are associated with Form BB-1X?

    Fees associated with Form BB-1X vary depending on the type of license, permit, or registration being added. Specific fee amounts are detailed within the form for general excise/use tax, transient accommodations, and others. Some categories do not require a fee, such as employer’s withholding and unemployment insurance. Fees for specific categories like cigarette and tobacco, and liquor licenses are clearly stated on the form.

  5. What information is needed to complete Form BB-1X?

    To complete Form BB-1X, businesses must provide their Hawaii Tax I.D. Number, taxpayer’s name, social security number, federal employer I.D. number (FEIN), mailing and physical business address in Hawaii, NAICS and business activity, and other details relevant to the specific licenses, permits, or registrations being applied for. Additionally, information regarding the acquisition of an existing business, if applicable, must be provided.

  6. What is the significance of the "Certification" section in Form BB-1X?

    The "Certification" section in Form BB-1X is crucial as it requires the signature of an authorized individual - such as the owner, partner, member officer, or agent - affirming that the information provided in the form is accurate and truthful to the best of their knowledge and belief. This part of the form is vital for legal accountability and authenticity of the application.

  7. Can changes in filing frequency be made through Form BB-1X?

    Yes, changes in filing frequency for taxes like general excise/use, transient accommodations, and others specified in the form can be made through Form BB-1X. Businesses are required to indicate their expected tax payments to determine if they should file monthly, quarterly, or semiannually, depending on the tax type.

  8. Is it necessary to indicate the accounting period and method on Form BB-1X?

    Yes, businesses must indicate their accounting period (calendar year or fiscal year) and accounting method (cash or accrual) on Form BB-1X. This information is essential for tax purposes and ensures that records are maintained appropriately in accordance with state regulations.

  9. How does a business indicate a disability exemption on Form BB-1X?

    Businesses qualifying for a disability exemption must check "Yes" in the relevant section of Form BB-1X and complete Form N-172. This process allows for the exemption of $2,000 of gross income for blind, deaf, or totally disabled persons and applies a reduced tax rate on the remaining gross income.

  10. What should be done if additional space is required for listing business locations or violations?

    If additional space is needed for listing business locations for retail tobacco permits or liquid fuel retail dealers, or if information on tobacco and/or liquor violations is required, businesses should attach a separate sheet of paper providing the necessary details. This ensures that all pertinent information is included with the BB-1X filing.

Common mistakes

Filling out the Hawaii Tax BB1X form correctly is crucial for businesses to avoid potential issues with their state tax obligations. Here are four common mistakes to watch out for:

  1. Not attaching the necessary documents. The form requires that check or money order and forms VP-1 and/or VP-2 be attached. Overlooking this step can result in processing delays.

  2. Incorrectly or incompletely filling out Tax IDs and social security numbers. Accurate entry of the Hawaii Tax I.D. Number, Taxpayer’s Social Security Number, Spouse’s Social Security Number, and Federal Employer I.D. Number (FEIN) is imperative for proper identification and processing.

  3. Failure to provide complete information about the physical location of the business in Hawaii. If the business does not have a physical location in Hawaii, the form necessitates the name, address, and telephone number of an individual performing services in Hawaii. Incomplete or missing information can lead to application rejection.

  4. Incorrect selection of license, registration, and filing period options. It's critical to carefully review line items related to licenses, permits, registrations, and fee structures to ensure that the business complies with all relevant Hawaii state tax laws and regulations.

These mistakes can often be avoided by thoroughly reviewing instructions, double-checking all provided information, and ensuring all required documents are attached before submission. This careful attention to detail will help facilitate a smoother process in amending your business application with the State of Hawaii Department of Taxation.

Documents used along the form

When dealing with the complexities of business ownership and operation in Hawaii, particularly with tax registrations and amendments, it's essential to be familiar with various supplementary forms and documents that might be required alongside the Hawaii Tax BB-1X form. The BB-1X is crucial for business owners looking to amend their initial Basic Business Application for obtaining additional licenses or permits not previously applied for. To ensure compliance and smooth operations, here are seven other documents that often accompany the BB-1X form:

  • VP-1 (Tax Payment Voucher): Utilized for making general payments for taxes due to the Hawaii Department of Taxation. This form is particularly important for those who are submitting payments along with their amended registration.
  • VP-2 (Miscellaneous Fee Payment Voucher): This form is required when making specific payments, such as license or permit fees, that are not directly related to tax payments but are associated with the business's operational legalities in Hawaii.
  • UC-1 (Report to Determine Liability under the Unemployment Insurance Law): Businesses must file this form to determine their liability under the Hawaii Unemployment Insurance Law. If deemed liable, they are responsible for making unemployment insurance contributions.
  • N-172 (Disability Exemption Application Form): If a business owner or a specific employee qualifies for a disability exemption, this form must be completed and submitted to claim an exemption on gross income for certain disabled individuals.
  • G-45 (Periodic General Excise/Use Tax Return): For businesses engaging in sales, leasing, or any other transactions subject to general excise tax, this periodic tax return form must be filled out and submitted as necessary based on the filing period elected on the BB-1X form.
  • HW-14 (Withholding Tax Return): Businesses with employees are required to withhold income tax from their wages. The HW-14 form is used to report and pay these taxes to the state on a periodic basis.
  • G-49 (Annual Return & Reconciliation of General Excise/Use Tax): This form serves as an annual summary and reconciliation for general excise and use taxes. It provides a year-end report of all taxable activities and any taxes due.

Each of these forms plays a pivotal role in maintaining a business's legal and operational standing in Hawaii. They address various aspects of tax and regulatory compliance, from general excise and use taxes to unemployment insurance and disability exemptions. Familiarity with these forms, along with accurate and timely submission, is crucial for navigating the complexities of business operations in Hawaii. Keeping abreast of the requirements for each, in conjunction with the initial and any amended applications for business registration, ensures that businesses remain compliant with state laws and regulations.

Similar forms

The Hawaii Tax BB-1X form is similar to a few other documents used in the business and tax filing sector, notably the IRS Form 1040X and the Form UI-1 for unemployment insurance in other states. Each of these documents serves a specific purpose but shares commonalities in their function and structure, primarily in amending previously submitted information or adding new data.

IRS Form 1040X: The IRS Form 1040X, used for amending federal individual tax returns, closely resembles the Hawaii Tax BB-1X form in its foundational purpose. Both forms are designed to correct or update information on previously filed documents. Just like the Hawaii Tax BB-1X form allows businesses to add licenses or registrations not initially applied for, the IRS Form 1040X lets individuals change their filing status, income, deductions, or credits after the original tax return has been filed. Moreover, these forms necessitate detailed information from the original submission to ensure accuracy and proper amendment, thereby requiring filers to be thorough and precise in their updates.

Form UI-1, Unemployment Insurance in Other States: The comparison between the Hawaii Tax BB-1X form and unemployment insurance forms such as Form UI-1, which is used in some states for businesses to report their unemployment insurance taxes, highlights their shared role in business tax administration. Although the UI-1 forms relate specifically to unemployment contributions and the BB-1X encompasses a broader range of licensing and permit additions, both types of forms require business details, employment information, and periodic reporting. They each play a crucial role in ensuring businesses meet their respective state's regulatory and fiscal responsibilities, further supporting their comparative functions in the complex landscape of business operations and tax compliance.

Dos and Don'ts

When dealing with the Hawaii Tax BB-1X form, it's important to be thorough and accurate to ensure your application process goes smoothly. Here are five things you should and shouldn't do:

    Do's
  • Read instructions carefully: Before you start filling out the form, take the time to read through the instructions provided. This ensures you understand each section's requirements.
  • Type or print legibly: To avoid any delays or issues with processing your application, ensure that all information is easy to read. If possible, type the information.
  • Check the box for each license/permit/registration: Make sure you select the appropriate boxes for each license, permit, or registration you're applying for. This clarity helps prevent processing errors.
  • Attach required documents: Remember to attach a check or money order for the payment and any other required forms like Form VP-1 or VP-2.
  • Sign and date the form: Your signature and the correct date are crucial for the validity of the application. Ensure the form is signed by an owner, partner, member, officer, or agent who is authorized to do so.
    Don'ts
  • Leave sections blank: If a section does not apply to your business, make sure to mark it as N/A instead of leaving it blank. This indicates you didn't inadvertently overlook it.
  • Forget to indicate the start date: For each license/permit/registration you're applying for, you must enter the date the activity began in Hawaii. Failing to do so could lead to unnecessary back-and-forths.
  • Mix personal and business information: Ensure that the taxpayer’s and business’s information is correctly entered in their respective sections to avoid confusion or processing delays.
  • Delay submitting the form: Once completed, promptly mail the form to the address provided on the back to avoid any delays with your application.
  • Ignore follow-up requests: If the Hawaii Department of Taxation requires additional information or clarification, responding as soon as possible helps speed up the processing of your application.

Misconceptions

Several misconceptions surround the BB-1X form required for specific business activities in Hawaii. Understanding these can help streamline the process of applying for and amending business registrations in the state.

  • Misconception 1: The BB-1X form is required for all business amendments.

    This is incorrect. Businesses need to file the BB-1X form only when adding a license, permit, or registration type that was not included in the initial BB-1 filing. For other types of amendments, such as changes to business address or ownership, different procedures apply.

  • Misconception 2: There's a fee for every registration added using the Form BB-1X.

    This is not always the case. While some registrations, such as the General Excise/Use and Transient Accommodations, require a fee, others like the Employer’s Withholding and Unemployment Insurance do not require any fee. The specific fees are clearly stated in the form for applicable registration types.

  • Misconception 3: The BB-1X form covers the registration for all business types in Hawaii.

    The form is indeed comprehensive but does not apply to all business situations. For example, specific industries or businesses may require additional permits or registrations not covered by the BB-1X. It's essential for businesses to verify their full licensing requirements with both the Department of Taxation and other relevant state departments.

  • Misconception 4: Upon submitting the BB-1X form, no further action is required.

    Submitting the BB-1X is a critical step for amending business licenses or registrations, but it may not be the final step. Depending on the license or registration added, businesses may need to complete additional steps or submit additional information. Moreover, the submission of the BB-1X form should be accompanied by the correct fee payment and any required supporting documents, as outlined in the form's instructions.

Understanding these misconceptions helps in correctly filing the BB-1X form and ensures that businesses comply with Hawaii's specific registration requirements for operations within the state.

Key takeaways

When preparing and submitting the Hawaii Tax BB-1X form, individuals and businesses should keep the following key takeaways in mind to ensure proper completion and compliance:

  • The BB-1X form is designed exclusively for entities that need to add a license, permit, or registration not previously applied for on the original BB-1 form.
  • It is mandatory to type or print legibly when filling out the form to avoid any processing errors or delays.
  • Applicants are required to attach a check or money order for the appropriate fees along with Forms VP-1 and/or VP-2 when submitting the BB-1X form.
  • The form allows businesses to select from a variety of tax responsibilities they are seeking to add, including General Excise/Use Tax, Transient Accommodations Tax, and several others, necessitating careful review to select the correct obligations.
  • Clear instructions are provided for the fee structure associated with each license, registration, or permit type, ensuring businesses are aware of the starting fees required for their specific additions.
  • The form must be mailed to the Hawaii Department of Taxation, with the address provided in the form instructions, ensuring it reaches the correct department for processing.

By closely following these guidelines, applicants can streamline the process of amending their tax registrations, licenses, or permits with the state of Hawaii, ensuring compliance and avoiding unnecessary delays or complications.

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